Administrative Assistant Vacancy in Kenya

Business Partner Consultants Limited (BPC) is one of the leading management consultancy firms in the East, Central and Southern Africa Region. Our vision is to deliver best value that business and people can find in HR & Business Solutions.
BPC-Africa is currently expanding its portfolio and wants to engage best talent to deliver the following:
Vacant Position: Administrative Assistant
Main Purpose of the Job: Providing front office service while preparing, maintaining and following up on reports and documentation for both the Consultancy business and the School to achieve BPC Africa strategic plan.
Key Responsibilities

1. Ensuring office presentation and readiness, receiving and attending to customers face to face, by phone or online while ensuring their comfort, safety and security while in our premises.
2. Receiving, recording and sorting and distributing incoming post and organizing and sending outgoing post, including making follow up for action.
3. Preparing accurate and timely correspondence, presentations, minutes of meetings and other documents as instructed and making follow up for action.
4. Preparing and maintaining up-to-date records, spreadsheets and databases while organizing and storing paperwork, documents and computer-based information
5. Preparing invoices and following up on payments while ensuring accurate filling
6. Preparing statutory deductions ledger using invoices, office expenditure receipts and submitting to KRA and other bodies as directed.
7. Understanding & driving uptake of BPC products & services to achieve business plan in line with performance targets
8. Maintaining data spreadsheets on a daily basis and making weekly and monthly reports
9. Office bookkeeping, managing and maintaining office petty cash
10. Enhancing high standards of health and safety while ensuring relevant material availability, storage and issuance and supervising third party
11. Ensuring routine compliance and up to payments for statutory compliance including display of required office and business license and maintain up to date approved lease agreements and contracts for the business
12. Preparing Training and recruitment database as instructed, from time to time.
13. Reconciling and providing timely and accurate monthly reports in all areas as directed.
14. Identifying, implementing and benchmarking best practices in office management
15. Implementing change initiatives to achieve desired business plans and culture

Key Deliverables: Service Delivery, Customer Satisfaction, Quality and timely data input and information
Special Focus: Job Skills

• Customer Service Management
• Time Management skills
• Communication skills
• Interpersonal skills
• Change management
• Information management
• Fluency in IT packages and applications
• Book keeping skills

Competencies: Customer Focus, Accountability, Candid, Value Yielding partnerships
Qualifications

1. Higher Diploma in Business Administration/Management or equivalent
2. At-least 2 years’ relevant experience

Qualifying candidates to upload your details & CV through our website www.bpc.co.ke on or before 31st January, 2018
(Only qualifying & job-matching candidates will be contacted, however, all CVs will remain active in our data bank)

Warehouse Coordinator Job at JKIA, Nairobi

Our client dealing in retail trade (jewelry, African art, crafts, precious and semi-precious stones) with scope of operation at the local and international levels is recruiting for a Warehouse Coordinator.
Since its inception in 1976, it has established a chain of shops located at JKIA (Nairobi) and Moi International Airport (Mombasa).
Job Summary: The Warehouse Coordinator will be responsible for the implementation of continuous improvement activities related to warehouse of incoming/outgoing items.
This position will be responsible for controlling warehouse inventory by coordinating movement of product from the Head Office to warehouse to the shops.
This position will be responsible for receiving, storing, and distribution of product within the warehouse; dispatching, packaging, sorting of goods and materials; managing acceptable stock levels and all inventory related functions including inventory accuracy, cycle counts and data integrity with the completion of all paperwork as required.
Key Responsibilities and Duties

• Receives and stocks product from the head office and performs incoming quality inspections.
• Moves product around warehouse, and ensures they take proper storage measures.
• Overseeing Packaging of items to the shops.
• Assures accurate quantities of product were received by comparing appropriate paperwork, data displayed on reports, and matching product numbers. Question and resolve discrepancies as required.
• Data entry of product information using a manual key-in into the warehouse database for inventory tracking to assure accuracy and completeness.
• Identifies product shortages/damages from delivery upon receipt of product.
• Ensure inventory is identified with the location information and shelved in the proper location. Product location information is submitted to receiving as available inventory.
• Performing periodic cycle counts to ensure accurate inventory and data integrity.
• Inspects products by date received for date-sensitive product, item number, expiration date (if any) and description; signs for product received; and completes receiving paperwork.
• Reconciles purchase orders with receiving document.
• Learns, understands and complies with all company policies. Adheres to all safety & GMP procedures in the performance of job duties.
• Prepare Inventory transfers to the shops, schedule transport, and provides proper delivery documents for KAA clearance.
• Communicates with the Purchasing team and Purchasing manager on time delivery.
• Maintains warehouse organization and cleanliness and provide support in the planning of the warehouse layout
• Ensures material handling in accordance with general warehouse best practices.
• Performs other tasks as assigned.

Skills Required: Teamwork, Coordination, Organization, Planning, Time Management, Reporting Skills, Inventory Control, Documentation Skills, Data Entry Skills, Can work without supervision and is able to supervise.
Qualifications

• Bachelors degree in related field
• Minimum 2 years related experience in Shipping/Receiving (purchasing, warehousing, retail) in a warehouse setting
• Experience in the Logistics field (optional)
• Experience with inventory control systems, ERP software, and procedures strongly preferred
• Experience in a regulated industry
• Good computer data entry skills
• Working knowledge of MS Office software
• Ability to operate warehouse equipments, such as scanners

Reporting: This position will report to the Purchasing Manager.
Location: The role holder will be based at Jomo Kenyatta International Airport (JKIA), Nairobi
Deadline: Interested parties should send their online applications on or before 26th July 2016
Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be considered.
Only shortlisted candidates will be contacted.

Events Management Company Business Manager Job in Kenya

Vacancy: Business Manager
 

Our client, an Events Management Company, is looking to fill the above position within its company.
 

The position reports to the CEO.
 

Job Scope:

• Business Development
• Team LeadershiP
•  

Production Manager Job in Industrial Area, Lunga Lunga, Nairobi

Job Title: Production Manager

Reporting to: Operations Manager
 

Working Hours: Normal 8 hours (8.00 a.m. – 5.00 p.m.)
 

Location: Industrial Area, Lunga Lunga, Nairobi
 

Number of direct reports: Supervisor, Machine Operators, Packers, Pickers, Sealers

Transport Sacco Front Office Job in Machakos County, Kenya

Our client, a medium-sized Transport Sacco in Machakos County urgently wishes to recruit suitably qualified and experienced individuals in the following position;

Front Office

Ref: FO/UM/CCIA/16

Reports to the Sacco Manager

Job Summary: The job holder shall be the first point of contact for the Sacco and will provide administrative support across the organization. 

MASSIVE RECRUITMENT - USAID-Funded PMI Africa Indoor Residual Spraying 2 (AIRS) Project Jobs in Kisumu Kenya

The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2) Project led by Abt Associates supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

The PMI AIRS Project is led by Abt Associates, an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Aga Khan Education Service Communications Manager Job in Nairobi Kenya

The Aga Khan Education Service, Kenya (AKESK) operates 11 schools in Nairobi, Mombasa, Kisumu and Eldoret and provides nursery to senior secondary education in both the national and international curricula.

It is part of the Aga Khan Development Network (AKDN), a group of private development agencies working to improve living conditions and opportunities for people of all faiths and origins in specific regions of the developing world.

AKESK is seeking a Communications Manager with a proven track record in managing internal and external communications for all the Aga Khan Schools and central office. 

 

The position will be located in Nairobi.
 

The Role: The Communication Manager will create, implement and oversee internal and external communications programs for the Aga Khan Education Service East Africa arid ensure its messages are consistent in keeping with the AKES guidelines

They will support school newsletter efforts by streamlining design, editing and publishing.

The Communications Manager must have digital expertise, excellent speaking and writing skills, be able to draft written materials, prepare PowerPoint presentations, write speeches for the senior team and assist in communicating with all stakeholders.
 

They will also be required to create strategies to increase internal and external brand awareness.
 

We are looking for a real leader in Communications - someone who can lead and is equally comfortable developing a strategy and being hands on. 

This is an opportunity for a dynamic individual to join a highly successful educational institution.

The ideal candidate will be:

• Confident communicator and presenter
• Highly literate with strong writing, editing and publishing skills
• Comfortable working in a fast paced environment
• Creative and innovative
• Knowledgeable of current digital trends in communications

You have:

• A bachelors degree in Journalism, Marketing or Communications
• 5+ years work experience in communications with a service organization

Tell us why we should engage you, together with detailed Curriculum Vitae, copies of relevant certificates, testimonials and names of three professional references, emailed by 12th October 2016 to;

The Human Resources Manager
Aga Khan Education Service Kenya
P.O Box 41440 00100
Nairobi

Email: hr@akesk.org

Only shortlisted candidates will be contacted

Oshwal University Jobs. Admin Assistant

Administrative Assistant Job at Oshwal University, Kenya
The Oshwal University Trust is in the process of applying to the Commission for University Education (CUE) to establish the proposed Oshwal University whose main campus will be in Thika, 3km off the Nairobi-Thika super highway along the Thika-Naivasha Road.
As part of the staff development the Oshwal University Trust wishes to recruit dynamic, skilled, committed, self-driven and results oriented individuals to fill the following posts:
Administrative Assistant
Grade OUM 3SIX (6) Positions – Ref. OU/OUM/07/2016

Administrative Assistant Job Duties and Responsibilities

Administrative Assistants shall work under the general guidance of more experienced administrators at Faculty, Schools, Academic & Administrative Division of the University where he/she will be exposed to broad Administrative duties which includes but not limited to:

• Assist in the implementation of administrative functions of the division/ Department/institute/centre or school. Taking clear and accurate minutes in various committees
• Ensure efficient and accurate student/staff records
• Supervision of staff under them Preparation for meetings and documents
• Maintain University property Maintain an up-to-date student statistics
• Arrange and facilitate examination matters
• Any other relevant duties as may be assigned to them by the supervisor.

Requirements for Administrative Assistant Job

• Must have a Bachelors degree in Public Administration, Education, Diplomacy, Human Resource Management, Planning, Social Sciences or in a related field.
• Must have three (3) years relevant work experience as administrative assistant, in a busy office.
• Must be proficient in computer applications CPS (II) or any other professional registration in training or related field will be an added advantage.

Application Procedure
Two (2) copies of applications should be submitted together with a cover letter and an updated Curriculum Vitae giving details of the applicant; age, marital status, academic and professional qualification, working experience, present post and salary, gross salary expectation, telephone contact, email address, names and referees plus copies of the certificates and testimonials. The reference number of the position applied should be clearly indicated.
All applications to be addressed to:
The University Project Manager
Oshwal University Trust
2nd Avenue Parklands
P. O. Box 44691-00100, Nairobi, Kenya
So as to reach him not later than Friday 13th May 2016. Applicants are advised to send one soft copy of application documents to info-oshwaluniversity@oerb.org and request their referees to send their letters of reference to the above address and/or email by the close of business on Friday 13th May 2016. Note: Only short listed candidates will be contacted.

Ndege Chai Sacco Credit Manager, Business Development Officer and System Auditor Jobs in Kericho Kenya

Ndege Chai Sacco Ltd is a Medium size Society based in Kericho and covers other areas like Naivasha, Tinderet, Sotik Tea / Highlands and Lemotit in Londiani. 

The following vacancy has arisen in our establishment;
 

1. Credit Manager

1 Post

Key Duties and Responsibilities

• Oversee the lending process with the approved lending policies and procedures
• To develop and continually review loan monitoring and reporting systems
• To continuously carry out gap analysis and provide feedback to the management team and the Board of Directors on the credit policy and procedures
• Ensure compliance with the SACCO law and prudential regulations on loan management and quality.
• Prepare and analyze on a regular basis SACCO’s loan portfolio reports including growth and quality indicators.
• Providing support to all other functions to enhance organizational goals.
• Provide professional guidance to the CEO and the Board on all credit decisions in the SACCO.
• Supervision of credit staff and any other duty that may be assigned from time to time by the CEO.
• Training and mentoring of credit officers

Qualifications, Experience and Skills

• A Bachelor’s degree in a business related field preferably Accounting/finance, Economics or Business Administration
• Age between 27 – 35 years
• Professional qualifications in credit management
• Minimum 5 years experience in a busy lending environment preferably a financial institution, 2 of which must at supervisory level.
• Ability to carry out financial analysis, financial projections and budgeting.
• Ability to analyze problems and provide solutions in line with established policies and procedures.
• Superior knowledge and proficiency in computerized accounting operations

2. Business Development Officer

1 Post 

Main Duties and Responsibilities

• Establish competitive marketing strategy;
• Recruit new members to the society both BOSA and FOSA;
• Branding SACCO products and services;
• Marketing the SACCO products and services to the membership and assisting in public relations;
• Conduct marketing surveys and advise the management on market needs;
• Preparation of marketing budgets and programs;
• Establish conducive customer relations through accurate information dissemination;
• Prepare monthly reports for assessment by the management;
• Attend to customer queries and complaints;
• Ensure that customers/ guests are well received and properly directed;

Skills, Attributes and Competencies:

• A degree in Business Management from a recognized institution.
• At least three years’ experience preferably from a financial institution/Marketing and vilification mandatory
• Professional qualification in marketing will be an added advantage
• Age 27 – 35 years
• Strong ICT skills;
• Should demonstrate team building, interpersonal and good communication and presentation skills.

3. System Auditor
 

Main Duties and Responsibilities

• Verify that payments made by society are fully supported by necessary documents;
• Auditing the trial balances, vouching the entries into ledger accounts and ensure they are in line with accounting standards and procedures;
• Appraise the efficacy of and if needed, redesign internal control systems;
• Plan, execute and report on compliance and operational audits;
• Assess adequacy of risk management practices and recommend improvements;
• Discuss operational systems shortfalls with departmental heads and agree on a problem resolution plan;
• Conduct scheduled and unscheduled cash analysis and verifications;
• Monitor the implementation of agreed actions and initiate remedial actions where needed;
• Review of business process to ensure efficiency and effectiveness;
• Produce proactive and timely internal audit reports including liaison with external auditors and audit committee.

Skills, Attributes and Competencies:

• Degree in Accounting or its equivalent
• CPA K
• CISA qualification mandatory
• Should possess excellent ICT skills
• Aged between 25-35 years
• Have minimum 3 year work experience in auditing in a computerized financial institution
• Should demonstrate team building, interpersonal and good communication and presentation skills
• Thorough understanding of lending procedures, statutory and regulatory requirements;
• Attention to detail.

A competitive remuneration package will be offered to the successful candidates.

Those interested and meet the specified minimum qualifications are invited to apply in own handwriting and attach copies of relevant certificates and testimonials with at least two referees to reach the undersigned not later than 30th December, 2014.

Only successful applicants will be contacted.

The Chief Executive office
Ndege Chai Sacco Ltd, 

P. O. Box 857, Kericho

Henkel Adhesive Technologies Supply Chain Manager Job in Kenya

Vacancy: Supply Chain Manager – Kenya (140008AR)

Henkel Adhesive Technologies has become a worldwide \ leader in bonding, sealing and functional coatings. 

As such we are able to embrace fully new trends, foresee new needs and provide the  appropriate innovative solutions and sustainable products.

What we offer:

• Demand Planning – Responsible for managing the Demand Planning of all products, with the country & SBU sales teams, in conjunction with the Demand Planner.
• Logistics & warehousing – Manages the Logistics Manager & responsible for inbound logistics from port to warehouse, warehouse management & outbound logistics & distribution to customers. Fully responsible for maintaining high standards of freight & warehousing at optimal cost.
• Inventory - Responsible for inventory value, inventory accuracy, number of turns, value & percentage of slow moving & obsolete stock & for driving lowest levels of inventory possible.
• Customer Service - ensure highest levels of customer service are provided to our customers & driving target of 100% OTIF (Customer Service level). Monitor customer order backlogs on daily basis & drive throughput & efficiency.
• Local Supply Planning - ensure accurate planning for all the locally produced products. Coordinates via the Supply Planner, with the Plant & with internal & external suppliers, to ensure raw material availability.
• Shortage Management - managing supply shortages & reallocating among the customers as per agreed service strategy norms.
• Reporting – Control, monitor & report all Supply Chain KPI‘s on a regular basis - daily, weekly & monthly. OTIF, Logistics & warehousing costs, inventory value & turns, percentage slow moving & obsolete.
• People Management - Managing the supply chain team of 8 to 10 people.
• Continuous improvement - critically reviewing processes & being a change agent for driving continuous improvement & ensuring corrective & preventive actions are in place.

Who we are looking for:

• Bachelor degree in Engineering or Supply chain from reputable university.
• Excellent command of English.
• Excellent knowledge of SAP would be advantageous.
• Strong leadership & interpersonal skills.
• Good communication, analytical and presentation skills and
• 8 to 9 years of solid Supply Chain experience, of which 3-4 years must have been managing a team.
• Experience in FMCG, Chemicals, Automotive industries are vital.

Deadline for submission is 21st November 2014

Apply online if this sounds like your next challenge. Refer to the job ID mentioned in the title and get one-step closer to starting your new job at Henkel.

Discover our winning culture: www.henkel.com/career

Mwalimu Sacco Head of Marketing, Research and Corporate Affairs Job in Kenya

Our client, Mwalimu National Sacco Society Ltd, is a leading ISO certified organization mandated to mobilize savings and give credit to its members. 

With a net worth of over Ksh. 20 billion, a membership in excess of 60,000 members and eleven (11) branches spread across Kenya, Mwalimu National Sacco stands out as a leader in the sector and is geared to become a key player in the region’s financial services sector. 

Mwalimu Sacco has consecutively won the Best Managed Sacco Award, demonstrating the organisation’s commitment to excellence.
 

Mwalimu Sacco is seeking to recruit dynamic, ambitious and result oriented individuals to fill the following position:
 

Head of Marketing, Research and Corporate Affairs

Ref: HMCA/11/2014
 

The incumbent will plan, develop and implement all of the organization’s marketing strategies, marketing communications, and public relations activities in order to continuously attract potential customers and retain existing ones. 

S/he will report directly to the Chief Executive Officer and will also ensure that the SACCO communicates its value proposition to the members and other stakeholders.

Specific responsibilities will include:

• Developing and implementing the SACCO’s marketing, corporate communication strategy, and customer service strategy;
• Developing of themes, layout, design, communication messages and coordinating printing of marketing and promotional materials;
• Managing and monitoring customer service within Mwalimu Sacco and its branches countrywide;
• Coordinating all internal and external corporate communication including media briefs and release;
• Leading the marketing team to deliver all planned and agreed department and individual performance targets;
• Ensuring the delivery of excellent internal and external customer service by all team members;
• Identifying potential business opportunities while ensuring acquisition of and retention of members;
• Developing and implementing Corporate Social Responsibility initiatives within the Sacco
• Planning and implementing promotional campaigns through various platforms; and
• Industry research of various aspects influencing the cooperative movement and financial sector at large.

Key qualifications, knowledge and experience required:

• A Bachelors degree business or related field; A masters degree is an added advantage
• Membership to a professional body;
• Minimum of 10 years’ experience in a busy organization, five of which must be in a senior management position progressively within a busy marketing, strategic planning/innovations department;
• Demonstrable expert business knowledge and proficiency in marketing, analytical research, leadership, corporate communication and strategic planning;
• High standards of professionalism and integrity; and
• Ability to write press releases, make presentation and negotiate with media.

How to Apply
 

Applicants for the all the positions above must possess excellent written and oral communication skills, demonstrated interpersonal and organizational skills. 

Good analytical skills and knowledge of ICT applications and attention to details are also critical competencies. In addition they must be self-driven, have ability to achieve results in a fast-paced, dynamic environment with shifting priorities and have excellent facilitation and presentation skills.
 

If you believe you can clearly demonstrate your abilities to meet the relevant criteria for the above roles, please submit your application with a detailed CV, stating your current position, current remuneration, e-mail and telephone contacts and quoting the respective reference number on your application letter.

To be considered, your application must be received by 21 November, 2014 addressed to:

The Director
Executive Selection Division
Deloitte Consulting Limited
Email: esd@deloitte.co.ke
Nairobi, Kenya