USAID Project Start-Up Support Consultant Opportunity in Nairobi, Kenya

Consultancy Terms of Reference
Consultancy Role: USAID Project Start-Up Support Consultant
Department: Programme Management
Location: Nairobi, Kenya, with some travel in-country
Liaison with
  • Options Kenya Team Leader & Finance & Operations Manager
  • Options London Programme Management Team, reporting to a Senior Programme Manager
Timeframe: Up to 40 days (between October and December 2016), with possibility of extension if needed and mutually agreed  
Type of contract: Consultancy Agreement
Organisation: Options Consultancy Services Limited (Options) was established in 1992 and is a wholly owned subsidiary of Marie Stopes International. 
We are a consultancy organisation providing technical and management expertise in the health and social sectors to governments and international development partners to transform the health of women and children.
We provide information, expertise and influence to governments, health workers, NGOs and businesses to catalyse change so that health services can be accessed by the people who need them most.

Main Purpose of Consultancy
Options has recently been awarded a USAID-funded programme in Kenya. This consultancy will support Options – both in Kenya and in London – in its programme management preparations for the new USAID programme.
The USAID Start-Up Support Consultant will work with the Options Kenya Team Leader and Finance Manager, as well as the London-based Program Manager and Senior Programme Manager to ensure the start-up of a new USAID program is conducted in a timely manner and in compliance with all USAID rules and regulations. 
The consultant will work with the programme team, supporting them in programme management, finance, administration and human resources related tasks. 
S/he will participate in project discussion and planning as appropriate, including liaising with the clients.
Main Requirements of the Consultancy
1. Finance
  • Support the Options Finance Manager to convert in-country finance systems to ensure they are compliant with USAID rules and regulations.
  • Support the set-up of finance systems in both Turkana and Samburu that are compliant with USAID rules and regulations
  • Ensure compliance with USAID and Options Kenya regulations and policies on all financial, administrative, and procurement activities
2. HR
  • Ensure all HR practices are aligned to the Options Kenya Human Recourses Handbook and USAID rules and regulations
  • Support the Kenya Team Leader and PM Team to review and short-list applications for national staff and consultant positions
  • Co-ordinate and set-up all interviews for project posts in Kenya
  • Support proper orientation, on-boarding and supervision of Staff members as required
3. Administration
  • Keep a daily log of all issues and risks that arise and report on these together with an assessment of their impact on and proximity to the program
  • Support Options staff with other administration tasks as required
  • Assist with preparation and logistical support for workshops, meetings and seminars, as requested
  • Support Options staff and consultants with all in-country travel arrangements together with the Options Program Assistant
  • Comply with Amref, Options Kenya and USAID safety procedures at all times, and contribute to building a strong culture of staff safety
  • When required attend catch-up calls/meetings with the PM Team and Team Leader
Note: This Terms of Reference reflects the present requirements of the post. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the job holder.
Person Specification
  • Bachelors degree or higher in International Development or related discipline or a similar level of experience in finance, administration and Human Resources
  • Minimum of 5 years of NGO experience
  • Demonstrated strong USAID finance, administration and Human Resources experience
  • Considerable experience with USAID project start-up
  • Demonstrated USAID Program Management experience
Skills and attributes
  • Specialist knowledge of working on USAID funded projects
  • Knowledge of USAID regulations
  • Excellent organisation and coordination skills
  • Strong inter-personal skills
  • Excellent English verbal and written communication skills
  • Ability to multi-task covering multiple work streams simultaneously
  • Ability to work independently and as part of a team
  • Ability to work under pressure and to tight deadlines
  • Excellent Word and PowerPoint skills
  • Advanced Excel skills
  • Confident self-reliant self-starter
  • Naturally committed and hard-working
Other requirements
  • Sympathetic to the needs and aims of the program
  • Commitment to Equal Opportunities
  • Ability and willingness to be based in Nairobi
  • Ability to travel within Kenya as needed
Application Process 
To apply, please send your CV with a summary note of your skills and experience to Charlotte Langridge 
Candidates should state the role in the subject header

Closing date for applications is: 04 November 2016, however, applications will be reviewed on a rolling basis and recruitment may be closed early if the right candidate is found, therefore early applications is advised